Making arrangements with wedding vendors can be one of the most challenging parts of planning your wedding day. You need to identify different vendor options, talk to them, and determine which ones are the best choices for your plans and budget. Once you choose your vendors from your short list. You still need to communicate with the vendors that you’ve decided against. Tell them that you won’t be picking them. It can be awkward, but it’s something you need to do. What follows are ideas to keep in mind when talking to a vendor to tell them that you’re going in a different direction.
Tell the vendor as quickly as possible
You can only go with one vendor for each service that you need. It isn’t rude to tell the others that you won’t be working with them for your event. However It can be rude to wait until the last minute to tell them. Especially if you’ve spent a reasonable amount of time talking to them. They may assume that they’ll be picked, and block dates out to be able to serve your wedding. Telling them as early as possible that you aren’t hiring them is the considerate thing to do. It helps them to open their availability to another couple looking for their services.
Don’t feel stressed
Whenever wedding vendors speak to new potential clients. They go in fully aware that they may be rejected at some point. Rejections are an everyday part of their business. They understand that clients have different tastes, budgets, and visions. You don’t need to stress out about “disappointing” them. Unless you put down a deposit and want it back. Wedding vendors tend to take rejections in their stride.
Be respectful when you talk to them
When you communicate with a wedding vendor to tell them you won’t be choosing them. It’s possible that they’ll ask you why you decided against using their services. When you offer up a reason, remember to be respectful and to the point. For instance, if you’re deciding against a vendor because you can’t afford that expense, it would make sense to simply tell them that they’re out of your budget. On the other hand, it wouldn’t be a good idea to tell them that you think their services aren’t worth the money, or that they’re overpriced. Everyone has a different idea of what is affordable based on their vision and finances. You may bump into one of these vendors again while planning a non-wedding party.
Communicate gratitude
It takes vendors time and effort to put a competitive quote together to present to you. While you’re under no obligation to accept the quote, It’s a good idea to express gratitude for the effort that they took. Politeness and appreciation simply helps to smooth over any disappointment that they may feel.
See if you can refer the vendor
If you feel that a vendor’s product is superior, but you’re unable to hire them for some reason. It would be a good idea to refer them to a friend planning a wedding or event of their own. You could tell the vendor about what you plan to do when you contact them to let them know that you won’t be hiring them. Referring them to new clients isn’t required, but is a nice gesture.
If you’re the softhearted kind who tends to feel guilty about turning people down, you can rest assured that vendors don’t take rejections personally. All they need is for leads or potential clients to let them know in a timely manner. If you’re being considerate giving them this information, you should only feel good about yourself.
In conclusion
No one likes to be rejected but, it sometimes comes with the duties of being a vendor. You most likely requested information after a Google search, wedding expo, or Facebook post. You know when you receive a call or text it’s not a scam, or even better; not a call about your vehicles extended warranty. Telling them in a timely manner is the courteous thing to do. At least they’ll know their email didn’t go to your spam folder. It’s much better to receive an email or text saying that, instead of being left on read or ghosted.
